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- Human Resources Support Specialist
Human Resources Support Specialist
Utica, NY
Posted Apr 7, 2026
- Position Status:
- Full Time
- Hours Per Week:
- 35
- Starting Pay Rate:
- $37,000 - $41,004.60 ($20.33 - $22.53 an hour)
- Travel Required:
- No
- Purpose:
Provide administrative support to the Human Resources Department focusing on Software System reporting, Agency reporting, distributing/tracking employee training, assistance with recruitment, and audit support.
RCIL is a civil rights organization that offers individuals with disabilities a wide range of independent living and advocacy services through the numerous programs we manage.
RCIL is an equal opportunity employer and it is the policy of RCIL not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.
Job Duties
The successful candidate will be expected to:
- Provide various EEO, Labor Law and other statistical reports through the use ADP.
- Review the ADP portal regularly for updates and take ADP training courses regularly to remain updated with system and report changes.
- Coordinate with Compliance on internal and external audits and regulatory Agency audits.
- Assist with circulation of job postings on the Agency website, and with new hire and employee transfer paperwork.
- Distribute and track internal employee electronic annual training and utilization on the Agency training portal.
- Assist in maintaining all HR personnel files including periodic quality checks.
- Coordinate with the Compliance department on internal and external audits, regulatory agency audits, and coordinate intradepartmental spot check audits.
- Assist with circulation of job postings on the Agency website, new hire and employee transfer paperwork, and employee updates in ADP.
- Responsible for distributing and tracking internal employee electronic annual training and utilization of the training portal (Risk Management Center/RMC).
- Serve as back-up and support for the HR Auditor and for running the New Hire Report (for data entry errors, verify for correct information, and notify applicable staff of changes required) and audit files when needed.
- Assist with the worker exit process by quality checking ADP employee data information on exit forms.
- On a regular basis, take ADP training courses that are available to stay updated with the system changes to grow and modify reports and ADP projects accordingly.
Knowledge, Skills & Abilities
- Experience with office machines (including fax, copier, and scanner) and Microsoft Works, Excel, and Outlook are required. Proficiency with HRIS Systems such as ADP, running system reports, and auding functions preferred.
- Intermediate to advanced computer skills, organization skills, strong attention to detail, good customer service, ability to maintain confidentiality, and oral and written communication.
Education and Experience
- Associate degree preferred. High School Diploma or equivalent is required. Applicable experience may be considered in lieu of education.
Benefits
- PTO – vacation (16-24 days a year based on longevity) Sick leave 12 days a year, and 13 paid holidays.
- Ability to work a 4-day schedule after 6 months on the job. Multiple work schedules available.
- Wellness program with the ability to earn an additional 3 PTO days a year.
- 401K with up to 10% employer investment.
- Heavily subsidized Health Insurance with co-pays.
- Vision and Dental insurance.
- Flexible Spending Accounts-Medical and Dependent Care.
- Monthly contribution towards dependent care. (to offset childcare costs)
- Company paid Life Insurance and Identity theft protection. (LifeLock)
- Employee Assistance Program.
- Family Medical Leave, Paid Family Leave, Military Leave, Bereavement Leave, Jury Duty Leave, Bone Marrow and Blood Donation Leave, Voting Time Leave, Election Leave, and Leaves for Crime Victims and Domestic Violence Victims.
- Employees may be eligible for the federal Public Service Loan Forgiveness program to have student loans forgiven.
- Free covered parking.
- Additional benefits are available.